Locations

Postcodes KT1 – KT24 Cobham Esher Weybridge Oxshott Walton on Thames Chertsey Ripley and Send East and West Horsley Epsom & Ewell Chessington Dorking Cranleigh Guildford Ashtead Bookham Leatherhead Ockham East and West Clandon Cobham Esher Weybridge Dorkiing Epsom & Ewell Postcodes KT1 – KT24 Reigate, Redhill and Gatwick Westerham Kingswood Walton on the Hill Cheam Banstead Sutton Kingston Surbiton New Malden Sunningdale and Wentworth Egham Chobham Virginia Water Farnborough Cobham Esher Weybridge Dorking Epsom & Ewell London Wimbledon Waterloo Victoria Westminster Kensington and Chelsea Other London areas by arrangement West Sussex and Hampshire by arrangement
Postcodes KT1 – KT24 Cobham Esher Weybridge Oxshott Walton on Thames Chertsey Ripley and Send East and West Horsley Epsom & Ewell Chessington Dorking Cranleigh Guildford Ashtead Bookham Leatherhead Ockham East and West Clandon Cobham Esher Weybridge Dorkiing Epsom & Ewell Postcodes KT1 – KT24 Reigate, Redhill and Gatwick Westerham Kingswood Walton on the Hill Cheam Banstead Sutton Kingston Surbiton New Malden Sunningdale and Wentworth Egham Chobham Virginia Water Farnborough Cobham Esher Weybridge Dorking Epsom & Ewell London Wimbledon Waterloo Victoria Westminster Kensington and Chelsea Other London areas by arrangement West Sussex and Hampshire by arrangement

Mobile Notary Services

We are a mobile, agile, expert notary service supporting international families and individuals with their personal and business interests abroad. Concierge approach, professional and discreet. Notarisation and authentication made easy and convenient. For individuals and couples, family office, investment companies, trust companies, philanthropic foundations, their advisors and EA/private office teams. The combined team bring 60+ year’s experience.

APOSTILLE & LEGALISATION MANAGED

FCDO Apostille, Embassy and Consulate legalisation for documents may be required. It is country (and sometimes document) dependent. we provide free of charge advice on what is needed, including our  free help – notary and legalisation tool. Our concierge approach means we manage all the FCDO and legalisation steps for clients, including any onward forwarding.

EA SUPPORT

We understand the important role of executive assistants, private office and house management teams.  We work closely with these professionals in their support of the families or organisations they serve. We can provide training, facilitation and guidance on notarisation, legalisation requirements and corporate document execution. We support transitions, new hires and temporary team members so that their individuals and families have no disruption or inconvenience.

About

We understand how to support families and individuals with their private international assets, business and activities, and where the role of a notary fits in. Company Notary Limited was formed in 2010, building on dawn stallwood’s busy corporate commercial notary practice (which goes back to 1999). Her experience is with serving business owners and executives, and their families. Borne out of her own personal in-house experience of needing notarial services for her directors and stakeholders at the time our concierge and managed service approach to notarisation, FCDO and legalisation is intentional. We are relationship driven, with clients who have been with us for 20+ years, as well as warmly welcoming new clients. All are treated with the same responsiveness, professionalism and care. Family Office Notary was developed as a division of Company Notary Limited in response to an increasing need from our clients needing an agile, responsive and hyper-personalised mobile notary service to support their private needs. We are based in Surrey and SW London, (see Where we Serve) with notary team commercial and private client experience spanning more than 60 years. Supported by client concierge, FCDO, embassy and legalisation and document co-ordination practitioners, we deliver a convenient, discreet, personable and expert service.

Do You Need
Notarisation?

Countries (and sometimes type of documents) have differing requirements to ensure a document is ‘beyond proof’ and of integrity. It may be simple notarisation, or it could involve FCDO, chamber of commerce and embassy. It is always best to check with us about the specifics. Our Free help – notary and legalisation will guide you through what is needed Remember we are available to provide complimentary advice to your team on notarial steps and legalisation.

our approach

How we serve is driven by our values.

MOBILE (WE COME TO YOU)

Our service is fully mobile – we will take the hassle out of your notary experience.

We see our clients and signatories wherever convenient home, office in transit, airport, coffee shop.

Our work takes us across Surrey and into London, and we can support clients in West Kent Borders, North Hampshire and West Sussex as well.  See Where we Serve.

We can see clients beyond these locations, where needed. If in doubt, ask us!

We work with the individual client or their PA/EA, private office, house teams, and professional advisors, to make the notary experience as hassle-free as possible, taking the least time away from the busy signatory. We can also see clients virtually if guidance and requirements permit.

AGILE AND RESPONSIVE

We know how busy our clients are. We have been in their shoes! Our ability to be agile and responsive is driven by our commitment to our client relationships. So, we can see signatories and clients at their home, before or after business hours, working around children’s schedules, on Saturday morning, as well as during the working day We pride ourselves on being pragmatic and problem-solving; it is rare for us not to be able to overcome a logistical issue. We provide access to free preliminary advice, including a proprietary on-line resource to check the notary and legalization requirements (and receive your own tailored checklist by email). We invest in technology to help practice management and the client experience.

RELATIONSHIP DRIVEN

We care! We believe in collaboration and consider ourselves to be your personal long-term notary. Dawn stallwood is a relationship management facilitator (and iso 44001 specialist) and has spent 28 years supporting business owners, founders and executives, and their families. For her, business is personal. This is the ethos of Family Office Notary as well. We are focused on delivering a notary service which meets our clients’ needs. We invest time and energy into our client relationships.. Helping our clients achieve their private planning is a shared objective for all of us. We are independent and not a solicitors firm. we believe in transparency and strong communication. Pricing, process and steps are made very clear.

EXPERT AND RELATIONAL

Our notaries and support personnel are commercial and private client specialists, each having commercial and operational backgrounds. We draw on our practitioner experience to support the notary work we do. We are familiar with international transactions and asset management for business and private individuals

We have team members with property, founder and family business, commercial and in-house lawyer backgrounds, and experience supporting families, high profile individuals, family and investment offices. Our notaries are regulated by the Faculty Office of the Archbishop of Canterbury of the Church of England, and have Notaries Society (www.thenotariessociety.org.uk) membership. We hold professional indemnity and fidelity Insurance. Our team undertake continuing professional development training each year.

FULLY MANAGED

We are a fully managed service.

Our client concierge approach ensure, FCDO Apostille and Embassy legalisation and document forwarding are handled in-house with experienced resources. We do this to ensure the client can relax and not waste their time. It is a partnership. Our clients often have hard deadlines or short windows to obtain signatures which we factor in. We prefer to be end to end where possible. We use trusted consular agents for elements of legalisation under our co-ordination and liaison.

What we can do for you

We bring an external notary and legalisation fully managed service for documents. You will have access to our expert notaries, when you need them. Engage us early and we will help you manage your international documents. We generally do not charge for email advice or phone-calls!

Our mobile and agile notary service will reduce your pressure for international documents and transactions.

Services

YOUR IDEAL CLIENT-FOCUSED NOTARY SOLUTION FOR PERSONAL MATTERS

Notary Services

Mobile responsive and hyper-personalised English notary public service to authenticate and certify documents for international use for our private clients

Notary Services

FCO Apostille and Legalisation

Fully managed FCO and Embassy co-ordination for notarized documents, and onward document forwarding.

FCO Apostille and Legalisation

EA support

For Executive Assistants, Family Office and House Management teams. We provide in-house training, support and guidance on the notary process, legalisation, and execution.

In house support

Practiced Verification

Supporting clients needing ID verification for property transactions, visa (including investment, relocation) and nationality applications (i.e. Ireland, Spain, Caribbean) and UK company ownership (we are an Authorised Corporate Service Provider.

Integrity practice

DOCUMENTS WE NOTARISE

Extensive professional and practical experience in dealing with the notary, FCDO and legalisation requirements of the full range of personal, family, property, business and international documents.

Real Estate and Property

Real Estate and Property

Wills, Succession, Inheritance

Wills, Succession, Inheritance

Family and Private Offices

Family and Private Offices

Marriage, Family and Children

Marriage, Family and Children

Investing in Business

Investing in Business

Asset Management

Asset Management

Trusts

Trusts

Global Mobility, Employment and Relocation

Global Mobility, Employment and Relocation

Revenue, Tax, Banking, Finance and Insurance

Revenue, Tax, Banking, Finance and Insurance

Philanthropy and Charitable Giving

Philanthropy and Charitable Giving

Private Aircraft and Yachts

Aircraft and Yachts

Litigation and Distress (including liquidation)

Litigation and Distress (including liquidation)

25 YEAR NOTARY MILESTONE IN 2025

Having found it hard to get a mobile notary to see her board directors whilst in her first in-house job in aviation in the 90’s, Dawn Stallwood, decided if ‘you can’t beat them, join them!’ Dawn qualified as a notary on her 25th birthday in 1999 and started her notarial practice in 2000; So, 2025 marks a 25-year milestone for Dawn, and a 35 year milestone for consultant notary Iain MacLeod. Dawn was one of the youngest (and female) notaries in the country, but where did the time go? During 2025, Dawn will share her insights into professional practice, including publishing two books ‘Beautiful Leadership: A personal framework for authentic, sustaining impact’ and ‘Impact Profesisonal: What it takes’.

tESTIMONIALS

WHAT OUR CLIENTS KINDLY SAY

We do not advertise who we serve and work with, preferring to keep our client names confidential. We can provide private references from private individuals, family and investment offices, venture capital and private equity, professional service firms, family and owner founded business, FTSE100 and multinationals. A number of our clients have given us lovely Google reviews for which we are grateful. We care deeply, collect friends through business, and receive many referrals and a lot of repeat business (sometimes years later). So we must be doing something right! We are very grateful to serve our clients and their team members.

"As Executive Assistant to the CEO, I find the service that Dawn and her team provides absolutely invaluable. Every country has their own set of requirements which are difficult to understand if you do not have the relevant knowledge. Dawn helps me through the “minefield”. Her support is vital in ensuring that our documents are certified and processed in a timely manner to support our international business".

statistics

Documents Notarized
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Years Combined Notary Experience
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Clients (since 2010)
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Countries dealt with
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