Locations

Postcodes KT1 – KT24 Cobham Esher Weybridge Oxshott Walton on Thames Chertsey Ripley and Send East and West Horsley Epsom & Ewell Chessington Dorking Cranleigh Guildford Ashtead Bookham Leatherhead Ockham East and West Clandon Cobham Esher Weybridge Dorkiing Epsom & Ewell Postcodes KT1 – KT24 Reigate, Redhill and Gatwick Westerham Kingswood Walton on the Hill Cheam Banstead Sutton Kingston Surbiton New Malden Sunningdale and Wentworth Egham Chobham Virginia Water Farnborough Cobham Esher Weybridge Dorking Epsom & Ewell London Wimbledon Waterloo Victoria Westminster Kensington and Chelsea Other London areas by arrangement West Sussex and Hampshire by arrangement
Postcodes KT1 – KT24 Cobham Esher Weybridge Oxshott Walton on Thames Chertsey Ripley and Send East and West Horsley Epsom & Ewell Chessington Dorking Cranleigh Guildford Ashtead Bookham Leatherhead Ockham East and West Clandon Cobham Esher Weybridge Dorkiing Epsom & Ewell Postcodes KT1 – KT24 Reigate, Redhill and Gatwick Westerham Kingswood Walton on the Hill Cheam Banstead Sutton Kingston Surbiton New Malden Sunningdale and Wentworth Egham Chobham Virginia Water Farnborough Cobham Esher Weybridge Dorking Epsom & Ewell London Wimbledon Waterloo Victoria Westminster Kensington and Chelsea Other London areas by arrangement West Sussex and Hampshire by arrangement

Mobile Notary Services

We are a mobile, agile, expert notary service supporting international business. Notarisation and authentication made easy and convenient. For family office, investment companies, individuals and couples, trust companies and philanthropic foundations, their advisors and EA/private office teams. combined team bring 60+ year’s experience.

APOSTILLE & LEGALISATION MANAGED

FCDO apostille, embassy and consulate legalisation for documents may be required. it is country (and sometimes document) dependent. we provide complimentary advice on what is needed, including our  free help – notary and legalisation. we manage all the FCDO and legalisation steps for clients, including any onward forwarding.

EA SUPPORT

We understand the important role of EA’s and private office teams.  We work closely with these professionals in their support of the families or organisations they serve. We can provide training, facilitation and guidance on notarisation, governance, corporate document execution and business integrity. Floodlight Business who we associate with as a support service, provide access to their valuable and insightful integrity platform work.

About

We understand how to support families and individuals with their private international assets, business and activities, and where the role of a notary fits in.

Company notary limited was formed in 2010, building on dawn stallwood’s busy corporate commercial notary practice (which goes back to 1999). Borne out of her personal in-house experience, our managed service approach to notarisation, FCDO and legalisation is intentional. We are relationship driven, with clients who have been with us for 20+ years, as well as welcoming new clients. All are treated with the same responsiveness, professionalism and care.

Family office notary was developed in response to our clients needing an agile, responsive tailored service to support their private needs.

We are based in surrey and SW London, (see Where we Serve) with notary team commercial and private client experience spanning more than 60 years. Supported by client concierge, FCDO, embassy and legalisation and document co-ordination practitioners, we deliver a mobile, agile, discreet, personable and expert service.

Do You Need
Notarisation?

Countries (and sometimes type of documents) have differing requirements to ensure a document is ‘beyond proof’ and of integrity. It may be simple notarisation, or it could involve FCDO, chamber of commerce and embassy. It is always best to check with us about the specifics. Our Free help – notary and legalisation guides you through what is needed and we are on hand to provide complimentary advice to your team.

our approach

How we serve is driven by our values.

MOBILE (WE COME TO YOU)

We are your Family Office Notary, near you, literally.

Our service is fully mobile. We see our clients and signatories ) wherever convenient – office, home, in transit, airport, coffee shop. We go where they are. With service locations in Cobham/Weybridge, Dorking/Epsom, Reigate/Gatwick, Farnborough and London (SW, Central), we serve clients across Surrey, North Hampshire and London.  See Where we Serve.

We can see clients beyond these locations, where needed. If in doubt, ask us!

We work with the individual client or their PA/EA, private office, house teams, and professional advisors, to make the notary experience as hassle free as possible, taking the least time away from the busy signatory. We can also see clients virtually if guidance and requirements permit.

AGILE AND RESPONSIVE

We know how busy our clients are. We have been in their shoes! Our ability to be agile and responsive is driven by our commitment to our client relationships. So, we can see signatories and clients at their home, before or after business hours, working around children schedules, , on the weekend (within reason), as well as during the working day and weekday evenings We pride ourselves on being pragmatic and problem-solving; it is rare for us not to be able to overcome a logistical issue.

We provide access to free preliminary advice, including a proprietary on-line resource to check the notary and legalization requirements (and receive your own tailored checklist by email).

We invest in technology to help practice management and the client experience.

RELATIONSHIP DRIVEN

We care! We believe in collaboration and consider ourselves to be your personal long-term notary. Dawn stallwood is a relationship management facilitator (and iso 44001 specialist) and has spent over 25 years working alongside client teams for m&a, family businesses, pe investment, international growth, board effectiveness and governance t. We are focused on delivering a notary service which meets our clients’ needs. We invest time and energy into our client relationships.. Helping our clients achieve their private planning is a shared objective for all of us here at company notary. We are independent and not a solicitors firm. we believe in transparency and strong communication. Pricing, process and steps are made very clear.

EXPERT AND RELATIONAL

Our notaries and support personnel are commercial and private client specialists, each having commercial and operational backgrounds. We draw on our practitioner experience to support the notary work we do. We are familiar with international transactions and asset management for business and private individuals

Company notary has team members with property, commercial legal and in-house lawyer backgrounds, and experience supporting boards, HNWI/UHNWI and family offices. Our notaries are regulated by the faculty office, with notaries society (www.thenotariessociety.org.uk) membership. We hold professional indemnity and fidelity Insurance and our team undertake continuing professional development training.

FULLY MANAGED

We are a fully managed service.

Our client concierge, FCDO Apostille and Embassy legalisation and document forwarding are handled in-house with experienced resource. We do this to ensure the client can relax and not waste their time. It is a partnership. Our clients often have hard deadlines or short windows to obtain signatures which we factor in. We prefer to be end to end where possible. elements of legalisation under our co-ordination and liaison.  

What we can do for you

We bring an external notary and legalisation fully managed service for documents. We consider ourselves an extension of your team and resource. You will have access to our expert notaries, when you need them. Engage us early and we will help you manage your international documents. We generally do not charge for email advice or phone-calls!

We have in-house legal, finance and company secretarial team and professional backgrounds which combined, means we understand your service level needs.

Our mobile and agile notary service will reduce your pressure for international documents and transactions. We go to your signatories, when convenient. 

Services

YOUR IDEAL CLIENT-FOCUSED SOLUTION FOR PERSONAL MATTERS

Notary Services

Mobile and agile english notary public service to authenticate documents for international use for our business clients

Notary Services

FCO Apostille and Legalisation

Fully managed FCO and embassy co-ordination for notarized documents, and onward document forwarding.

FCO Apostille and Legalisation

In house support

We provide in-house training, support and guidance on the notary process, legalisation, corporate document governance and execution.

In house support

Integrity practice

We associate with floodlight business, supporting boardroom, deal-room, workplace and next generation leaders - facilitation, negotiation, team effectiveness and collaboration.

Integrity practice

DOCUMENTS WE NOTARISE

Extensive professional and practical experience in dealing with the notary, FCDO and legalisation requirements of the full range of personal, family, property, business and international documents.

Family and Private Offices

Family and Private Offices

Investing in Business

Investing in Business

Philanthropy and Charitable Giving

Philanthropy and Charitable Giving

Asset Management

Asset Management

Wills, Succession, Inheritance

Wills, Succession, Inheritance

Trusts

Trusts

Marriage, Family and Children

Marriage, Family and Children

Real Estate and Property

Real Estate and Property

Global Mobility, Employment and Relocation

Global Mobility, Employment and Relocation

Revenue, Tax, Banking, Finance and Insurance

Revenue, Tax, Banking, Finance and Insurance

Remote Health Monitoring

With Remote Health Monitoring, advanced medical devices are shipped to your home so we can monitor your vitals and blood sugar measurement in readings in real time. Based on the readings, the appropriate changes to your care can be made in a timely manner. 

  • Cornerstone RPM utilizes an ATT cellular connection instead of Bluetooth to ensure your data is secure and transmitted efficiently. 
  • Your nurse navigator monitors your vitals daily and can promptly intervene with abnormal reading 
  • We will follow up with your doctor if changes need to be made to your medications or care. 

Aircraft and Yachts

Aircraft and Yachts

Litigation and Distress (including liquidation)

Litigation and Distress (including liquidation)

25 YEAR NOTARY MILESTONE IN 2024

Having found it hard to get a mobile notary to see her board directors whilst in her first in-house job in aviation in the 90’s, dawn stallwood, decided if ‘you can’t beat them, join them!’ dawn qualified as a notary on her 25th birthday in 1999; which will be 25 years ago in november 2024! Back then, dawn was one of the youngest (and female) notaries in the country, but where did the time go? During 2024, dawn will share her insights into international business for corporates and private families and integrity practices drawing on her extensive client experience.

tESTIMONIALS

WHAT OUR CLIENTS KINDLY SAY

We do not advertise who we serve and work with, preferring to keep our client names confidential. We can provide private references from FTSE 100, multinational, private equity, SME’s, family business, private individuals and family,, high growth tech and professional advisors. We care deeply, collect friends through business, and receive many referrals and a lot of repeat business (sometimes years later). So we must be doing something right! We are very grateful to serve our clients and their team members.

"As Executive Assistant to the CEO, I find the service that Dawn and her team provides absolutely invaluable. Every country has their own set of requirements which are difficult to understand if you do not have the relevant knowledge. Dawn helps me through the “minefield”. Her support is vital in ensuring that our documents are certified and processed in a timely manner to support our international business".

statistics

Documents Notarized
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Years Combined Notary Experience
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Clients (since 2010)
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Countries dealt with
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News

NEWS AND THOUGHTS (AND CONTENTS)

Uncategorized

China becomes Apostille only November 2023

7th November 2023 is an important day for our clients. From 7 November, documents for China will only need to be notarised and then apostilled by the Foreigin and Commonsesalth Development Office (FCDO). China Embassy no longer required. Why the change? Well, China has joined the Hague (or Apostille) Convention which harmonises legalisation of documents between signatory countries. This change will be welcomed by many of our clients with China business. This is a big improvement.  It will give clients much needed certainty and access to very quick urnaround times.  We can notarise and get the apostille arranged in 24 hours.  As the E-Apostille gathers momentum, we will see more streamlining of legalisation. This legalisation change will also save costs.  For China, this removes a barrier for businesses based in the UK wanting to deepen their PRC presence and relationships.  We anticipate, like when India joined the Apostille Convention, for there to be a period of transitiion as those in China may still believe full China Embsassy legalisation is needed.  The Company Notary team are on hand to help clients with any of these challenges as they arise.

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Uncategorized

Corporate Documents Governance

At Company Notary, we work alongside legal, company secretariat, treasury and finance teams, supporting them and document stakeholders in the process of document execution. Our involvement means we get insight into document approval workflow processes. Here are our key take-aways: All stakeholders to a document (and the underlying transaction, project) should be identified. Your notary support is a stakeholder – engage early to understand and notarisation and legalisaiton ramificatons. Implement a well-defined document approval workflow process, linked to your corporate governance policy.  Be intentional about applying rigour to that process.  Don’t impose the process – collaborate across the document stakeholders for a process which works for your organisation. Collaboration, communication and transparency are vital components in risk management and decision-making for corporate and commercial documents. Allow time for feedback – not doing so can increase risk, cost or result in a document which does not meet the objective or commercial intent, or is not aligned with compliance policies. Do not think of legal as ‘business prevention’; instead consider them custodians of profit, reputation  and collaboration.  It is far better to iron out issues pre-signature. Sounds obvioius, but do you know can sign, on what basis will they sign and are the going to be available?  Are other approval and governance steps necessary to authorise that person?  We have seen deadlines missed and transactions paused due to these easily addressed matters. Back to the future – do you look at these activitieis through the lens of M&A and transactions? What documents would I need to present in a due diligence exercise on deal? What would you need to have in place to support your valuation or the asset’s prospects that is being acquired? We are corporate commercial practioners, with decades of integrity experience. With Floodight Business, Twe provide support to teams in developing their protocols and toolset for document riigour, approval and signature.  That activity also extends to facilitation sessions with teams (across departments) to help team members get their ‘why’ for document governance.  Speak to Dawn for more information.

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Uncategorized

Celebrating 25 Years of Notarial Excellence

In a flash, Dawn’s notary practice will be 25 years young in 2024.   To mark the occasion, we will have various charitable initiatives recognising the international flavour of our work, as well as charities local to our main areas of Epsom, Cobham, Weybridge, Dorking, Farnborough and London.  We will also have a specific 2024 stamp.  Dawn will be interviewing some of her longstanding clients to discern key insights during 2024 and speaking to the next generation about how they see the world – please contact her if you would like to be involved.  When Dawn first started, documents always had to be sewn (!) and notarial practice was considred archaic.  Whilst numbers of notaries remain less than 750 in England and Wales, there remains a steady flow of new entrants to the profession and with that new approaches to delivering notarial practice.  Dawn remembers a time in 1999 when a client remarked on opening their door ‘But you can’t be the notary, you are a young woman’.  Since 1999, countries have split, political diplomacy has changed, borders have changed, countries have gone in and out of transaction favour (we have been around long enough to see trends), UK is out of EU, and being ‘international’ is commonplace for UK business.  All of this has impacted the work Dawn and her team do.  We are seeing technology compliment practice management, and electronic notarisation and e-Apostille beginning to make its mark. As with all progress, there are teething problems and unforeseen challenges, but there are also welcome efficiencies and improvements in rigour, best practice and client experience.  Dawn remarks “Whilst I doubt I will be a practising notary 25 more years from now, I am committed to continuing to ensure Company Notary and Family Office Notary play its part in document integrity and responds to both the client need and evolving notarial practice and legalisation, and supports the next generation of new notaries as well as those retiring from mainstream law firm practice.  Through our notary and legalisation work, we meet the most fascinating people and dynamic businesses.  Rarely is a conversation ”void” – every interaction counts and we are grateful for all our eperiences these past quarter century.”

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